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Time Management for Managing Projects and Complex Tasks

  • Length 1 day
Course overview
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Why study this course

This course incorporates best practices from a range of professional frameworks like Agile SCRUM, to create a real-world time management training course for the real-world project manager.

Managing complex tasks, such as projects, requires a range of time management skills. Most important is the estimation process for costs and timings. Most project estimations are difficult to forecast, hence why a large number of projects end up being delivered over-time and over-budget.

Course participants will be introduced to a range of modern tools including mobile apps, online counters and timers, which allow you to better leverage your time while at work. Mobile devices can now be important tools when improved productivity is the primary goal.

Learn essential skills like how to conduct multiple estimation techniques, delegation of tasks, meeting management, managing a crises situation and much more! You will learn about your own personality type as well as other personality types and how to engage others in an entirely new way that provides a path to better communication and improved time management skills.

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What you’ll learn

After completing this course participants will be able to:

  • Use your personality traits to improve your time management

  • Organise the workspace for efficiency

  • Make the most of planning styles and approaches

  • Estimate time for tasks using PERT and Planning Poker

  • What to do if you’re not a “planner”

  • Master the art of staying focused

  • Discover how and when to say “no”

  • Know when and how to delegate for maximum productivity

  • Instill good habits and eliminate bad ones

  • Manage meetings better

  • Manage email

  • Handle high-pressure crisis situations with ease

  • Use alternatives to in-person meetings

PD Training at DDLS

PD Training is Australia's leading provider of professional development training, cutting edge psychometric profiling and HR services. They help companies provide training and development to their staff that is on-target, fun, retained, and achieves their goals.
DDLS partners with PD Training to offer an extensive range of Professional Development training and short courses, through a network of over 400 specialist trainers.

Stay ahead of the technology curve

Don’t let your tech outpace the skills of your people

Quality instructors and content

Expert instructors with real world experience and the latest vendor- approved in-depth course content.

Partner-Preferred Supplier

Chosen and awarded by the world’s leading vendors as preferred training partner.

Ahead of the technology curve

No matter your chosen technologies or platforms, we can help you stay one step ahead.

Who is the course for?

This is a practical class that is suitable for all audiences, and provides people with tools they can apply on-the-job (and in other contexts) the very next day.

Course subjects

Lesson 1: My Personality and Time Management

  • Using My Awareness of Personality Profiles to Improve Time Management

  • Reflection

Lesson 2: Laying the Foundations for You and Your Team

  • 5s Counting Game My Scores

  • “First, 5s and Get Clear”

    • The 5s System

    • What is 5s?

  • 5s Terminology

    • 5s in the Digital Workspace

    • Why is 5s Necessary?

    • Benefits of Undertaking 5s

  • Reflection

    • My 5s Takeaways

Lesson 3: Keeping on Schedule

  • Planning Styles

    • Which Planning Style is Better?

  • Planning Approaches - Top Down or Bottom Up

    • Planning at Work

    • Plan Work and Time - Avoid Oops, Use Your Oppas!

  • Estimating Time for Tasks - Using PERT and Planning Poker

    • Project Evaluation and Review Technique (PERT) (from PMBOK® Project Management)

    • Planning Poker (from Scrum Project Management)

    • Why Fibonacci Series is Used

    • Maximise the Value - Ritualise this Process!

  • Stay ‘Switched On’ and Creative - use Fiba

    • Ask the Fiba Questions

  • Planning for Non-Planners - “Planning by Questioning”

  • Reflection

Lesson 4: Now Plan

  • The Rule of Deadlines - Parkinson’s Law

    • How to Use Parkinson’s Law to Your Advantage

  • Feeling Challenged? Win with Power-Plays

    • A Variation on the Pomodoro Technique, aka Time Boxing

    • Your Power-Play Coach Says to Remember to Include S.T.I.N.G. In Every Power-Play

  • How to Deal with Interruptions

    • Interruptions - Take Control When You Can

    • Handling Interruptions Efficiently

  • How to Say No… and Be Loved for It!

    • The “Direct No” Approach

    • Exercise: Saying Direct No

    • The “Indirect No” Approach

  • Reflection

Lesson 5: The Art of Delegation

  • The Art of Delegation

  • Think Laterally to be More Productive

  • One Person Can’t Achieve Much on Their Own

  • When to Delegate

  • Delegation Types

  • Delegation Check List

  • To Whom Should You Delegate?

  • Keeping Control

  • The Importance of Full Acceptance

  • When Delegating, Remember...

  • Reflection

Lesson 6: Managing Your Habits

  • Definition

    • Why Do We Develop a Bad Habit?

    • How to Be Disciplined

  • 6-Steps to Eliminate Bad Habit

    • How to Beat the Urge

  • Reflection

Lesson 7: Meeting Management

  • Meeting Attitude: A Short Self-Assessment

  • Deciding if a Meeting is Necessary

  • Using the PAT Approach

  • Building the Agenda

    • Time

    • Making Sure the Meeting Was Worthwhile

  • Alternatives to Meetings

    • Instant Messaging

    • Teleconferencing

    • E-Mail Lists and Online Groups

    • Collaboration Applications

  • Reflection

Lesson 8: Technology

  • Email

    • Manage Your Emails - Don’t Let Email Manage You

    • Archiving

    • Frequency

  • Manage Your Inbox with Flags and Rules

    • Flag Incoming Messages for Follow-up

    • Set a Reminder for More Important Items

    • Create rules

    • Always connected

    • Balancing perspective

    • Takeaways

  • Your own personal assistant? Yes, you can!

    • Smartphone or tablet or Windows 10

    • How can they help

    • Closing the loop

  • Universal note-taking apps

    • Out of Reach, Out of Sight, Out of Mind? - Not Anymore!

  • Reflection

Lesson 9: Reflections

  • Create an Action Plan

  • Accountability = Action




DDLS offers training through our partnership with PD Training. This arrangement requires DDLS to provide your details to PD Training for course registration purposes.

Terms & Conditions

The supply of this course by DDLS is governed by the booking terms and conditions. Please read the terms and conditions carefully before enrolling in this course, as enrolment in the course is conditional on acceptance of these terms and conditions.

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By submitting an enquiry, you agree to our privacy policy and receiving email and other forms of communication from us. You can opt-out at any time.