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Office 2016 – Essentials

  • Length 1 day
Course overview
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Why study this course

This course aims to give users a basic understanding of Microsoft Office 2016. The skills and knowledge acquired are sufficient to be able to use and operate Office applications (including Word, Excel, PowerPoint, Access, and Outlook) at an introductory level.

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What you’ll learn

At the completion of this course you should be able to:

  • Work with the basic components of the Windows 10 interface

  • Understand and use some of the features common to all Microsoft Office 2016 applications

  • Understand the history of word processing and the types of documents that can be word-processed

  • Understand some of the key underlying concepts of spreadsheets

  • Understand and create basic presentations in PowerPoint 2016

  • Create and work with basic databases in Access 2016

  • Work with the Calendar feature

  • Create and work with contacts

  • Create and work with tasks

  • Share data between applications in Office 2016

Microsoft Office Applications at DDLS

DDLS is your best choice for training and certification in any of Microsoft’s leading technologies and services. We’ve been delivering effective training across all Microsoft products for over 30 years, and are proud to be Australia’s First and largest Microsoft Gold Learning Solutions Partner. All DDLS Microsoft courses follow Microsoft Official Curriculum (MOC) and are led by Microsoft Certified Trainers. Join more than 5,000 students who attend our quality Microsoft courses every year.

Stay ahead of the technology curve

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Quality instructors and content

Expert instructors with real world experience and the latest vendor- approved in-depth course content.

Partner-Preferred Supplier

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Ahead of the technology curve

No matter your chosen technologies or platforms, we can help you stay one step ahead.

Who is the course for?

This course is designed for users who are keen to learn how to use the many features of Microsoft Office 2016, including the applications Word, Excel, PowerPoint, Access and Outlook.

We can also deliver and customise this training course for larger groups – saving your organisation time, money and resources. For more information, please contact us via email on


Course subjects

Starting with Windows 10

  • What is Windows?

  • Turning on the Computer

  • Signing in to Windows

  • The Desktop

  • The Start Menu

  • The Taskbar

  • The Search the Web and Windows Bar

  • Using Windows Search

  • Changing the Windows Search Settings

  • Windows Store Apps

  • Putting Your Computer to Sleep

  • Shutting Down Your Computer

At Home in Office 2016

  • Understanding Microsoft Office 2016

  • Starting an Office 2016 Application

  • Understanding the Start Screen

  • A Typical Application Screen

  • Working With Screen Features

  • Understanding Dialog Boxes

  • Launching Dialog Boxes

  • Using the Ribbon

  • Showing and Collapsing the Ribbon

  • Understanding the Quick Access Toolbar

  • Adding Commands to the QAT

  • Understanding the Backstage View

  • Accessing the Backstage View

  • Understanding How Help Works

  • Accessing the Help Window

  • Navigating the Help Window

  • Using Google to Get Help

  • Exiting Safely From Office Applications

Word Processing

  • Understanding Word Processing

  • Types of Word Processed Documents

  • Starting Microsoft Word

  • Understanding the Start Screen

  • Creating a New Blank Document

  • Typing Text Into a Document

  • Saving Your New Document

  • Typing Numbers Into Your Document

  • Inserting a Date Into Your Document

  • Checking the Spelling in Your Document

  • Making Basic Changes to Your Document

  • Saving Changes to an Existing Document

  • Printing Your Document

  • Safely Closing Your Document


  • How Spreadsheets Work

  • The Characteristics of a Spreadsheet

  • What a Spreadsheet Can Do

  • The Appropriateness of Spreadsheets

  • Starting Excel From the Desktop

  • Understanding Workbooks

  • Using the Blank Workbook Template

  • Typing Text

  • Saving a New Workbook on Your Computer

  • Typing Numbers

  • Typing Dates

  • Typing Formulas

  • Easy Formulas

  • Making Basic Changes

  • Easy Formatting

  • Printing a Worksheet

  • Charting Your Data

  • Safely Closing a Workbook


  • Understanding Electronic Presentations

  • Starting PowerPoint From the Desktop

  • Creating a New Blank Presentation

  • Applying a Theme

  • Typing Text Into a Slide

  • Saving a Presentation

  • Inserting New Slides

  • Typing Text Using the Outline Pane

  • Inserting an Online Picture

  • Presenting a Slide Show

  • Printing Handouts

  • Safely Closing a Presentation


  • Creating a New Blank Database

  • Switching to Design View

  • Defining Table Structure

  • Working With a Table

  • Adding Data to a Table

  • Adding More Data

  • Filtering Data

  • Clearing a Filter

  • Searching for Data

  • Sorting Data

  • Creating a Report

  • Previewing a Report

  • Saving a Report Design

  • Safely Closing a Database

Working with the Calendar

  • Accessing the Calendar

  • Changing the Calendar Arrangement

  • Displaying Specific Dates

  • Navigating Within a Calendar

  • Changing the Current View

  • Creating a Second Time Zone

  • Removing a Time Zone

  • Creating a New Calendar

  • Working With Multiple Calendars

  • Deleting a Calendar

  • Sharing Calendars

  • Understanding the Weather Bar


  • Understanding People View

  • Understanding the Contact Form

  • Viewing Your Contacts

  • Creating a New Contact

  • Entering Contact Details

  • Editing Contact Details

  • Inserting a Contact Picture

  • Adding Contacts to an Existing Company

  • Printing Contact Details

  • Deleting an Unwanted Contact

  • Recovering a Deleted Contact


  • Tasks and the To-Do List

  • Creating Tasks

  • Changing Task Views

  • Sorting Tasks

  • Working With Tasks

  • Deleting Tasks

  • Printing a Task List

Sharing Data

  • Understanding Data Sharing

  • Opening Files in File Explorer

  • Copying and Pasting

  • Capturing the Screen

  • Moving Data With the Mouse

  • Drag and Drop Copying

  • Right-Dragging

  • Embedding Objects

  • Updating an Embedded Object

  • Linking Objects

  • Updating a Linked Source


This course assumes little or no knowledge of Microsoft Office 2016. However, it would be beneficial to have a general understanding of personal computers and the Windows operating system environment.

Terms & Conditions

The supply of this course by DDLS is governed by the booking terms and conditions. Please read the terms and conditions carefully before enrolling in this course, as enrolment in the course is conditional on acceptance of these terms and conditions.

Request Course Information

By submitting an enquiry, you agree to our privacy policy and receiving email and other forms of communication from us. You can opt-out at any time.