2 days


Microsoft Word is the Office suite’s flagship productivity software. This version of Microsoft Word incorporates many new features and connectivity options in order to make collaboration and production as easy as possible.

This introductory course is intended to help all novice computer users get up to speed with Microsoft Word quickly. We will cover different features of the interface, show users how to create a basic document, and introduce users to Microsoft Word’s most important tools.

After completion of this course you may be interested in our Microsoft Word 2016 – Part 2 intermediate course and Microsoft Word 2016 – Part 3 advanced course.

Key Topics

Detailed Info
  • Getting Started with Microsoft Word
  • Using Borders, Shading, and Styles
  • Managing and Customising Lists
  • Controlling Page Layout, Border, and Watermark
  • Customising the Microsoft Word Environment
  • Editing a Document
  • Formatting Text and Paragraphs
  • Adding and Formatting Tables
  • Inserting Graphics, Symbols and Images
  • Page Headers and Footers
  • Check Spelling, Grammar, and Other Proofing Tools
  • Using Additional File Types
Skills Gained
Key Topics
Target Audience

Skills Gained

At the completion of this course you should be comfortable with creating a new document, making it look professional and presentable, and saving your document. You will also become familiar with using and customising the Microsoft Word interface.

  • Creating Documents
  • Editing Documents
  • Formatting Documents
  • Managing Lists
  • Managing Tables

Key Topics

Lesson 1: Getting Started with Microsoft Word

TOPIC A: Identify the Components of the Microsoft Word Interface

  • Microsoft Office Word 2016
  • Word Documents
  • The Word Application Window
  • The Ribbon
  • The Backstage View
  • Task Panes
  • Galleries
  • Document Views
  • Window Views
  • Zoom Options

TOPIC B: Create a Word Document

  • Creating a Blank Document
  • Default Typing Options
  • Formatting Marks
  • Save Options
  • Sharing a Document
  • Preview and Print Options


  • Using Tell Me
  • Accessing Advanced Help Options

Lesson 2: Editing a Document

TOPIC A: Navigate and Select Text

  • Scroll Bars
  • Keyboard Navigation
  • Text Selection

TOPIC B: Modify Text

  • Text Editing Options
  • The Clipboard Task Pane
  • Paste Options
  • Live Preview
  • The Undo Command
  • The Redo Command

TOPIC C: Find and Replace Text

  • The Navigation Pane
  • The Find and Replace Dialog Box
  • Find Options
  • Find and Replace with Wildcards

Lesson 3: Formatting Text and Paragraphs

TOPIC A: Apply Character Formatting

  • Fonts
  • The Mini Toolbar
  • Font Options
  • Text Highlighting Options
  • The Format Painter

TOPIC B: Align Text Using Tabs

  • Tabs
  • Rulers
  • Tab Stops on a Ruler
  • The Tabs Dialog Box

TOPIC C: Display Text as List Items

  • Lists
  • Bulleted Lists
  • Numbered Lists

TOPIC D: Control Paragraph Layout

  • Margins
  • Paragraph Alignment Options
  • Indents
  • Indent Markers
  • Indentation Options
  • Spacing Options
  • Hyphenation

TOPIC E: Apply Borders and Shading

  • Borders
  • Types of Borders
  • Shading
  • The Borders and Shading Dialog Box

TOPIC F: Apply Styles

  • Word Styles
  • Style Sets
  • The Styles Task Pane
  • Applying Styles

TOPIC G: Manage Formatting

  • The Reveal Formatting Task Pane
  • Clear Formatting Options
  • Find and Replace Text Formatting Options

Lesson 4: Adding Tables

TOPIC A: Insert a Table

  • Tables
  • Using Tables to Control Page Layout
  • Table Creation Options
  • Quick Tables
  • Inserting Excel Data
  • Table Navigation Methods

TOPIC B: Modify a Table

  • Table Selection Methods
  • The Table Tools – Layout Contextual Tab
  • The Table Properties Dialog Box
  • Inserting and Deleting Rows and Columns
  • Moving and Resising Rows and Columns
  • Customising Cell Margins
  • Setting Table Titles

TOPIC C: Format a Table

  • Table Styles
  • Table Fonts
  • The Table Tools – Design Contextual Tab

TOPIC D: Convert Text to a Table

  • The Convert Text to Table Dialog Box
  • The Convert Table to Text Dialog Box

Lesson 5: Managing Lists

TOPIC A: Sort a List

  • Sort Types
  • Sort Fields
  • Sorting text

TOPIC B: Renumber a List

  • Renumbering Options

TOPIC C: Customise a List

  • Multilevel Lists
  • Increasing and Decreasing List Levels
  • List Styles
  • The Multilevel List Gallery
  • List Appearance Customisation Options
  • List Appearance Formatting Options

Lesson 6: Inserting Graphic Objects

TOPIC A: Insert Symbols and Special Characters

  • Symbols
  • Special Characters

TOPIC B: Add Images to a Document

  • Illustrations
  • Local Pictures
  • Online Pictures
  • The Picture Tools – Format Contextual Tab

Lesson 7: Controlling Page Appearance

TOPIC A: Apply a Page Border and Colour

  • Page Borders
  • Border Options
  • Page Colour Options

TOPIC B: Add a Watermark

  • Watermarks
  • The Printed Watermark Dialog Box

TOPIC C: Add Headers and Footers

  • Inserting Page Numbers
  • Headers and Footers
  • The Header and Footer Tools – Design Tab

TOPIC D: Control Page Layout

  • Margin Options
  • Page Orientation
  • Vertical Alignment Options
  • The Paper Size Option
  • Page Breaks
  • The Page Setup Dialog Box

Lesson 8: Proofing a Document

TOPIC A: Check Spelling and Grammar

  • Spelling and Grammar Check Options
  • The Dictionary
  • The Insights Pane
  • The Readability Statistics Dialog Box
  • The Word Count Dialog Box


TOPIC B: Other Proofing Tools

  • The Thesaurus
  • The Thesaurus Task Pane
  • The Translation Feature
  • The Research Options Dialog Box

TOPIC C: Check Accessibility

  • Accessibility
  • Section 508
  • Accessibility Checker
  • Adding Alternative Text to Objects

Lesson 9: Customising the Microsoft Word Environment

TOPIC A: Customise the Word Interface

  • The Word Options Dialog Box
  • Customising the Ribbon
  • Customising the Quick Access Toolbar
  • The AutoCorrect Dialog Box
  • The AutoCorrect Tab

TOPIC B: Additional Save Options

  • Word 2016 File Formats
  • Compatibility Checker
  • AutoSave
  • AutoRecover
  • Recovering an Unsaved Document

TOPIC C: Manage Additional File Types

  • Opening Non-Native Files in Microsoft Word
  • Importing Files
  • Opening and Editing PDF Documents
  • Appending Text to a Document
  • Linking to Other Documents

Target Audience

This course is designed for users new to Microsoft Word 2016 specifically and word processing in general.

We can also deliver and customise this training course for your organisation. For more information, please email [email protected]


This course assumes that the user understands the basics of using a Windows-based computer. Students should be comfortable using the keyboard, mouse, and Start menu. Understanding and experience with printing and using a web browser is an asset, but not required. No previous experience with other versions of Microsoft Word is necessary.

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The supply of this course by DDLS is governed by the booking terms and conditions. Please read the terms and conditions carefully before enrolling in this course, as enrolment in the course is conditional on acceptance of these terms and conditions.

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